Organising Your Port

Anything to do with Port.
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SushiNorth
Martinez 1985
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Re: Organising Your Port

Post by SushiNorth » 19:21 Mon 13 Apr 2009

Let's see... we had a similar discussion and I think my cellaring resembles Tom's in some regards:
Sections of racks, with each row numbered and each column numbered. One difference is that I have a front row and a back row (LRShelves.2R.5 = Lower Right Shelves, second row in the Rear, fifth slot from the left). This makes it easy to also add boxes as they fall into the "mixed stuff" with the box-name becoming the row number (TaylorBox) and then the next available column number is assigned (Mixed.TaylorBox.5 is just somewhere in that box).

This is all very timely, btw, as I JUST installed more shelves last night. And then filled them entirely from the mixed boxes and bins.

As for organization, I try to keep a house together, with the last two decades in the back and the 70's and 80's in the front -- cellar defenders :) Most of the 70's, and a few special bottles (even from 00 and 03) have a place in a wine fridge.

Cellar fluctuates a bit over the course of the year, I've seen it as high as 62 on a really warm day, and as low as 50 in the middle of an arctic blast. The fridge is more stable. Humidity in both is pretty high, perhaps even too high in the main wooden racks section.

All data is stored in a spreadsheet (which I've improved upon recently). Bottles have tags, but no "ID #s" I was very tempted to put unique id numbers on everything this time around, but resisted. My largest single-bottle stash is the GC80's, of which I have 22 (and 6 more due to TPFers). They came from three batches, so sayeth the labels, and are noted as such in the spreadsheet.
SushiNorth
Image Port wine should perhaps be added -- A Trollope

Glenn E.
Quinta do Vesuvio 1994
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Re: Organising Your Port

Post by Glenn E. » 19:36 Mon 13 Apr 2009

SushiNorth wrote:I was very tempted to put unique id numbers on everything this time around, but resisted.
I keep toying with the idea of recording the Selo numbers in CellarTracker, but somehow I don't think that would actually be worth the effort. :lol:
Glenn Elliott

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SushiNorth
Martinez 1985
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Location: NJ & NY

Re: Organising Your Port

Post by SushiNorth » 19:55 Mon 13 Apr 2009

SushiNorth wrote:Let's see... we had a similar discussion and I think my cellaring resembles Tom's in some regards:
In some regards, only. In quantity, at only about 200 VP bottles, it pales.
SushiNorth
Image Port wine should perhaps be added -- A Trollope

akzy
Warre’s Warrior
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Location: Brighton

Re: Organising Your Port

Post by akzy » 18:16 Tue 22 Oct 2019

I'm rebooting this thread as I've started to lose track of what I have and I only have ~20 bottles of Port. Any new methods being used?

Slightly separate to this, I'm going to have to buy more storage - looking around the ~£1000 mark - suggestions?

Andy Velebil
Dow 1980
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Re: Organising Your Port

Post by Andy Velebil » 09:06 Wed 23 Oct 2019

akzy wrote:
18:16 Tue 22 Oct 2019
I'm rebooting this thread as I've started to lose track of what I have and I only have ~20 bottles of Port. Any new methods being used?

Slightly separate to this, I'm going to have to buy more storage - looking around the ~£1000 mark - suggestions?
Cellartracker.com is still the best IMO.

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AHB
Fonseca 1963
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Re: Organising Your Port

Post by AHB » 09:32 Wed 23 Oct 2019

Cellartracker's not bad, but I never really got on with it and abandoned my efforts to use it after a few months. Like Tom and probably everyone here, I use a spreadsheet. I like the spreadsheet since it allows me to track whatever I want and to cut and dice the data in whatever way I fancy.

In physical terms each bottle has a "bin" location - which could be that it's stored in Seckfords (Bin 001) or on the death row rack in the garage (020). Larger storage spaces like the wine cabinet get bin numbers for each shelf and whether the front or the back of the shelf. Each bottle is tagged with a small sticker on the cork and on the base so its identity can be easily seen when it is lying down. That way I know when I want a particular bottle I have to go to the front of the second shelf in the wine cabinet in the garage and look until I find the bottle with Cr63 stuck on its base.

I have a Eurocave wine storage cabinet and previously used a Liebherr, which lasted 20 years before needed to be serviced or replaced.
Top Ports in 2019 (so far): Cockburn 1947 and Quinta do Noval Nacional 2017
2018 Ports of the year: São Leonardo 1927 White Port (Bottled 2018), Quinta do Noval Nacional 1994

akzy
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Location: Brighton

Re: Organising Your Port

Post by akzy » 12:57 Wed 23 Oct 2019

I'll try both methods - see what I prefer and report back in some time. I had a look a vivino which had a photo scanning feature which worked nicely, but apart from that, was lacking severely.
AHB wrote:
09:32 Wed 23 Oct 2019
In physical terms each bottle has a "bin" location - which could be that it's stored in Seckfords (Bin 001) or on the death row rack in the garage (020). Larger storage spaces like the wine cabinet get bin numbers for each shelf and whether the front or the back of the shelf. Each bottle is tagged with a small sticker on the cork and on the base so its identity can be easily seen when it is lying down. That way I know when I want a particular bottle I have to go to the front of the second shelf in the wine cabinet in the garage and look until I find the bottle with Cr63 stuck on its base.
Stickers! Why didn't I think of that? Thanks :)
AHB wrote:
09:32 Wed 23 Oct 2019
I have a Eurocave wine storage cabinet and previously used a Liebherr, which lasted 20 years before needed to be serviced or replaced.
Cheers - I'll keep them in mind.

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AHB
Fonseca 1963
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Location: Berkshire, UK

Re: Organising Your Port

Post by AHB » 15:02 Wed 23 Oct 2019

I should have said to keep an eye on the provincial auctions and on eBay (other websites are available) as people occasionally sell off used wine storage cabinets for quite keen prices.
Top Ports in 2019 (so far): Cockburn 1947 and Quinta do Noval Nacional 2017
2018 Ports of the year: São Leonardo 1927 White Port (Bottled 2018), Quinta do Noval Nacional 1994

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